ACCOUNTING

The Accounting Division is responsible for maintaining the financial records of all City operations. This Division consists of Accounts Payable, Accounts Receivable, Grant and Capital Projects Accounting and general accounting functions. This division prepares the Comprehensive Annual Financial Report (CAFR) that has earned us recognition from the Government Finance Officers Association of the United States and Canada for sixteen consecutive years.  This division also pays invoices, maintains proper capital project and grant accounting, and manages the various accounting needs of the City.

BUDGET AND PURCHASING

This Division is responsible for preparation and monitoring of the annual budget as well as managing procurement services.  Utilizing monthly and quarterly reports, this Division provides updates to operating departments on their expenditures and coordinates and manages the preparation and presentation of the annual budget.  In addition, all purchasing services are managed by this Division – ensuring the municipal code is followed for procurement of goods and services. 

UTILITY BILLING AND REVENUE

This Division is responsible for all utility (i.e., water billing) and miscellaneous billing services.  This Division provides cashiering services at City Hall, taking payments for water bills and all other transactions (i.e., building permits).  The Utility Billing and Revenue Division manages all payments made to the city through cash, check and credit card.  This Division coordinates closely with the City’s banking partner to ensure daily cash pick-ups are accomplished as well as ensuring all transactions are recorded properly. 

PAYROLL

The Payroll Division provides bi-weekly payroll services to the City’s 147 full-time and approximately 175 part-time/seasonal employees.  Payroll works closely with Human Resources to ensure employees’ withholding, benefits and related information is properly recorded and accounted for on each bi-weekly check.  This Division also prepares the annual State Controller’s Office compensation report and responds to various ad hoc requests from departments for payroll and labor costing information.

TREASURY

The Director of Finance also serves as the City Treasurer and oversees the $44 million in idle cash invested through the Local Agency Investment Fund (LAIF) as well fiscal agents.  The City Treasurer prepares a quarterly treasurer’s report and reviews and updates the investment policy annually.